A handwritten thank-you note is a tangible and personal expression of your appreciation. It signifies that you took the time to focus solely on the giver, that you cared enough to express your gratitude.
Letter-writing is a lost art and when you write a personal note, you are creating something that will last, both on a piece of paper and in a person’s memory.
Here are some tips on how to write the perfect thank-you note:
- Keep it short and simple: A thank-you note doesn’t have to be long, it just has to say thank you. The average thank-you note contains four to five lines.
- Write by hand: Don’t worry if you think your handwriting is illegible. Your handwriting will hold allure for the reader because it is an extension of yourself.
- Start with a salutation: Begin by writing, “Dear Paul” or “Hello Paul.” This makes it more personal than just launching into the note.
- Express your gratitude: Be specific by mentioning the gift. Instead of saying, “Thank you for the pottery.” Try, “Thank you for the handmade ceramic bowl from New Mexico.”
- Mention the gift’s meaning to you: For example, “The bowl goes perfect with my décor and I plan to proudly display it on my coffee table.” If you receive money or a gift card, allude how you intend to use it by saying something like, “Now I can buy that new pair of shoes I’ve always wanted.” Even if you don’t like the gift, a simple thank-you will suffice.
- Reiterate your gratitude: Close your letter by saying, “Thank you again for your generous and thoughtful gift.”
- Send it promptly: It’s best to send your thank-you note within a week of receiving a gift. If more time passes or you simply forget to write a note, send the note as soon as you remember. After all, it’s better to send it late than never.
For more tips on how to write an unforgettable thank-you note, read my article in Entrepreneur.com.